How to choose HR software for your business

Human resource management has many sides and aspects, and here we’ll focus on each of them. If you think we’ve missed something, feel free to contact us and remind us about it!

An HR management system is a digital tool dedicated to facilitating all aspects of human resource management, and each area has a corresponding system. Therefore, we can specify several types of them, based on the task on which it’s focused: talent management, learning management, employee experience management, human resource management, etc. We’ll overview all of them further.

To understand which HR app you need, it’s essential to write out your company’s work processes and how employees are engaged in it. How large is your company? Do you have high or low staff turnover rates? Do you need to teach your employees some specific skills? Do you have various departments? How many connections with other businesses or suppliers do you have?

Answering these questions is essential to understanding which type of HR software is the best fit. After determining it, you’ll select the specific one depending on the features you need and the budget you’re ready to invest in HR process automatization.

So, let’s dive into it further to see how HR tools work and then overview their types.

Human resource automatization improves the company’s productivity greatly. It also facilitates the information exchange between various parts of the company: employees, teams, and departments. If the company should fill a job vacancy, find a new employee or contractor for some work, onboard them, and improve their performance, an HR management system helps to do this. It automatized the search, candidate screening, and analysis of their work.

Therefore, a suitable candidate can be found much quicker compared to the manual search. After that, they should be onboarded and introduced to the job position and all its workflows. The company’s leadership can track and monitor all these processes easily.

The online HR system coordinates all data about the company’s work on its servers and enables its employees to reach it quickly, using it for work planning and training. They can communicate, exchange information, and plan work schedules, while their managers can track their productivity and send tasks quickly and efficiently. Many such systems also work offline if they are installed on the internal company’s server. They enable downloading all essential materials, such as documents, media, and statistics, and work with them without Internet access, if necessary.

There are many types of HR system software that solve various business purposes. Let’s overview these purposes before analyzing their types.

It’s important to note that many platforms unite various elements of the diagram, as they want to promote themselves as “universal solutions.” It can be useful . Here are several examples.

Let’s overview several approaches of how HR apps can be deployed. You can choose to install the system on your own computer or corporate server, obtaining an internal HR system. While it’s your responsibility to allocate space for it and maintain its functioning,

If you don’t want to set the platform on your own servers, choose the cloud HR system which will be installed in the remote cloud while serving all your purposes.

Lastly, you can download a mobile app of the management system and use it on your smartphone, no matter whether you decide to install the software or use the cloud version. For example, the CleverLMS mobile app enables its customers to educate employees right during work without any detachment. It’s especially useful for industries such as sales, manufacturing, or nursing, where employees have no time to spend at the computer and should learn during work.

HR platforms automatize all work processes and facilitate communication and other information exchange in your company. By implementing it, you make your company more competitive, as it works faster and can proceed with larger amounts of information. In addition, it’ll adopt innovations quicker, evolving and renewing its work processes. However, the platform choice and relevancy depend on your company’s size and industry.

The HR software pricing correlates with its features, the market’s competitive landscape, and the pricing model chosen by it. For example, CleverLMS costs $5 per user per month for general use, which is still less than most other HR management tools, according to Forbes. For large enterprises with more than 1,000 users, it costs even less: $3.5 per user per month. Custom on-premise solutions are also available.

Various other HR software solutions choose different pricing models and approaches: each of them has its benefits and flaws. For example, the per-user model, adopted by CleverLMS and many other, charge you for the number of employees in your business, ensuring that you don’t overpay and can scale your company without additional expenses.

We believe that this model is the best-suited for any enterprise management software, although there are also general subscription models when you purchase the subscription plan based on your needs. There is also custom pricing, which CleverLMS partly uses, too. Therefore, different HR software solutions realize their functions differently

You’ve already seen some examples of the top HR systems in each category we’ve listed here, but how exactly can you know which is the best? While there are platforms that cannot bring to you anything other than disappointment, most of them are highly interested in organizing your workflow. Competition is high in this field, and it increases along with the quickly-growing workflow management tools market. Let’s summarize which of the mentioned tools is the best for each task.

Therefore, the best HR system is the one that serves your purpose in the best way. Feel free to contact us if you have any questions or propositions, and good luck!

BY JONATHAN HILL